Data Library

The Data Library in ProposalGPT serves as a centralized repository for all your documents — including user-uploaded files, AI-generated proposal drafts, and supporting assets such as resumes, past performance records, solution documents, and compliance materials.

It ensures that all resources used during the RFP response process are organized, searchable, and accessible from a single interface.

Overview of the Data Library

The Data Library displays a tabular view of all available documents with the following key attributes:

• Document Title – The name of the file, either uploaded manually or system-generated.
  
  

• Last Edited Date – Indicates the most recent timestamp when the file was edited, uploaded, or processed by the system.
  
  

• Document Type – (e.g., Proposal Draft, Resume, Past Performance, Template, Supporting Material)
  
  

• Source – Shows whether the file was Uploaded by a user or Generated by ProposalGPT.
  
  

This overview helps users keep track of all assets throughout the proposal development lifecycle.

Types of Documents Managed in the Data Library

• Uploaded Solicitation Files (Instructions, PWS, Attachments)
  
  

• Company Resumes
  
  

• Past Performance Documents
  
  

• Proposal Drafts (AI-generated)
  
  

• Proposal Templates
  
  

• Compliance and Certification Files
  
  

• Solutioning Responses or Supporting Notes

Key Features

• Search and Filter
   Quickly locate a specific document using keyword search or by filtering by document type or date.
  
  

• Preview and Download
   Users can preview document metadata or download the original file or processed version directly.
  
  

• Version Control
   For AI-generated drafts and edited uploads, the Data Library maintains the latest version, helping ensure you are always working with the most recent document.
  
  

• Metadata Visibility
   Each document entry is clickable to reveal associated metadata, including upload source, related RFP (if applicable), and file format.

The Data Library helps ensure document consistency, efficient reusability, and easy access to key resources across all proposals, reducing the time spent on content gathering and version tracking.